Guides are created by I &PD Staff and Guide committee members.
RRC Guides may be created in collaboration with non-I&PD staff. It is anticipated that in these instances, these faculty/staff sponsors will collaborate with a guide owner in a consulting role. Faculty/staff sponsors may have privileges to view only working drafts, but will not be able to edit. More information about this to follow.
Examples of collaboration
Owners = Owners are the primary author of a guide. There can only be one owner (though multiple profile pictures can be added to a guide if required)
Editors = Editors are other people who have been given permission to edit a guide they do not "own." Editors have to be manually added to a guide's settings.
Faculty / Staff Sponsors = individuals who provide assistance or content to an owner during the guide's creation. Sponsors will be contacted regularly to assist with updates and provide ongoing feedback about the guide's continued usefulness. Sponsors may have the ability to view unpublished drafts; however, they do not have access to edit guides.
Guides are sorted into various subjects based on their main topic and student groups they serve. Current subjects consist of:
Two additional categories have been created that may serve more than one program area
The Guide Review Committee will assign a single subject to a guide based on the Owner's recommendation.
Database instruction - these guides may be listed as "database instruction" as well as their main subject area. Ex. "Up-To-Date" would be given the subjects "Database instruction," "Nursing," and "Allied Health & Life Sciences."
The other exceptions may be considered for nursing / allied health & life sciences, as well as indigenous education / applicable subject, ex. "indigenous culinary arts" is cross-listed in "culinary" and "Indigenous education." and "Pharmacology and drug information" is cross-listed in "nursing" as well as "allied health & life sciences" as it serves both nurses and paramedics students.
The overall assignment of program areas is subject to manager approval.
Note: a guide may fall into any combination of the following types.
This relates to guides that need to be published quickly in response to current events. They will be given priority in the review process so that they can be published quickly. The understanding with emergency guides is that barring any huge errors or omissions, the guide can be further revised after it is published and/or it is only temporary in response to a special event or situation that is time-sensitive -- this should be the exception, not the rule.
i.e., the work-from-home guides created during the COVID-19 pandemic.
This relates to guides that may be created in response to a specific event being taught and will only be available for a short period of time. It should clearly state in the description field the intended audience and the lifespan of the guide. It will be the responsibility of the Owner to ensure that the guide is moved to a Private or Unpublished state with the guide is no longer required. If the guide is being reused, particular attention should be given to ensure that all information is up to date prior to being re-published.
Ex. Movember
This relates to guides that are created specifically for a particular course or assignment through collaboration with faculty/staff sponsors. However, these guides are available for use by all students, regardless of program area.
Course-specific guides are identified by a course number and name in the hidden institutional knowledge box on the first page of the guide (SEE HERE FOR MORE INFO - Link to TRAINING guide).
Course-specific guides may have similar content to other guides of a related topic; Owners should ensure that they are not making additional, unnecessary guides when choosing to create a course-specific guide. It may be more appropriate to add a specialty page to an existing guide.
CONSIDER USING THIS LANGUAGE INSTEAD??
Faculty and Inter-departmental Collaboration Guides
(were created in partnership with faculty or others upon request and are
an integral part of programming),
Database Instruction Guides
(retired when we no longer subscribe to a database and are not subject to
standards around views per year)
Strategic Plan and Value-based Guides
(guides of particular interest to the broader college community)
Point of Need Guides
(may be seasonal, will be retired based on need no longer required)
It is not necessary to create guides for a subject or a program just because that subject or program exists. A justification for the creation of an RRC Guide will be required as part of the approvals process. The number of current guides within a subject area may have a bearing on whether the Review Committee determines if another guide is of benefit.
